Credit or debit note with no reference to the original invoice

What does this mean?

A credit note and a debit note are corrective documents, and a correction that does not say what it corrects means nothing. That is why field BT-25 (Billing Reference ID) is mandatory on every document of type 381 or 383, and carries the number of the original invoice.

Why does it happen?

Ordered from the most common to the least — your cause is most likely the first or the second.

• Issuing a standalone note as an adjustment with no reference invoice.
• The original invoice number sitting in the reason text instead of field BT-25.
• A note that corrects several invoices, so the field is left empty because no single invoice can be chosen.
• An empty reference field, or one holding a space, which BR-KSA-F-06-C22 rejects because the minimum is one character.

How to fix it

2 steps, then send the invoice again.

1. 1
   Link the note to one specific invoice

   Put the original invoice number, exactly as it was issued, in BT-25, along with the reason for issuing that BR-KSA-17 requires.

2. 2
   Several invoices mean several notes

   If the correction covers three invoices, issue three notes, each linked to its own invoice. A single note with no reference will be rejected, and linking it to one invoice arbitrarily leaves your records inconsistent.

This code does not block acceptance, so the invoice you have is compliant. Correct the data so the warnings disappear from future invoices.

Frequently asked questions